Opportunities

Clean Air Asia offers opportunities for:


STAFF POSITIONS


Finance and Administrative Services Assistant

Location: CAA Manila Office
Duration of Appointment: 2-year contract, to be renewed at the end of the contract based on satisfactory performance
Application Closing Date: 30 August 2017
Estimated Start Date: As soon as possible

 

I. BACKGROUND

Clean Air Asia is an international NGO established in 2001 as the premier air quality network for Asia by the Asian Development Bank, World Bank and USAID. Our mission is to promote better air quality and livable cities by translating knowledge to policies and actions that reduce air pollution and greenhouse gas emissions from transport, energy and other sectors.

Clean Air Asia became an UN-recognized partnership in 2007, our network spanning 261 organizations in 33 countries in Asia and worldwide. We have nine country networks: China, India, Indonesia, Nepal, Pakistan, Philippines, Sri Lanka, Vietnam, and Malaysia. We are headquartered in Manila and have offices in Beijing and Delhi.

Finance and Administrative Services (FAS) provides support to Clean Air Asia on: (i) Travel and logistics administration, (ii) Human resources administration; (iii) Financial management; (iv) External relations and communications; (v) General administrative services including inventory, logistics, file management.

We are currently recruiting for a full-time Finance and Administration Services Assistant to join our dynamic team at Clean Air Asia in Manila, Philippines.

 

II. JOB DESCRIPTION

Finance and Administration Services Assistant provides support to Clean Air Asia Center on: (i) Travel and logistics administration, (ii) Human resources administration; (iii) Financial management; (iv) External relations and communications; (v) General administrative services including inventory, logistics, file management; and other related tasks as may be assigned by the FAS Manager or Executive Director.

 

III. RESPONSIBILITIES AND SCOPE OF WORK

The FAS Assistant will report to the Finance and Administrative Services Manager. In the absence of the FAS Manager, the FAS Assistant shall report to the Executive Assistant of the Executive Director.

The specific tasks of the FAS Assistant are the following:

A. Financial management and accounting (50 Percent of time)

  • Manage petty cash disbursements
  • Manage asset inventory such as furniture, fixtures and equipment, office supplies, and publications; maintain property and equipment lapsing schedule
  • Prepare Request for payments to suppliers
  • Assist in following-up timely liquidation of staff cash advances
  • Assist the FAS Manager in review of completeness of financial transactions and accounting entries
  • Assist in the preparation of schedules for monthly accounting closing process and reconciliation of account balances, including encoding of transactions in the Solomon accounting system when needed
  • Assist in analysis and reconciliation of account balances and preparation of schedules for yearend audit
  • Assist in the preparation of supporting schedules and document for project reporting
  • Perform any other related finance and accounting duties as may be assigned from time to time by the FAS Manager.

 

B. General Administrative Services (20 Percent of time)

  • Oversee the maintenance of office space, office utilities and office equipment
  • Manage inventory of office supplies and pantry supplies
  • Coordinate procurement services in line with the guidelines detailed in the Operations Manual for project and non-project procurement requirements
  • Maintain a contacts database of Clean Air Asia including suppliers
  • Assist on onboarding requirements of new hires and coordinate in the recruitment process of Interns
  • Assist in managing the e-attendance system
  • Assist in implementing the records management system of Clean Air Asia
  • Perform any other related duties as may be assigned from time to time by the Executive Director/Deputy ED/Executive Assistant, Managers and Project coordinators

C. Travel and logistics administration (30 percent of time)

  • Coordinate Clean Air Asia Manila Office internal meetings and events administration requirements
  • Handle domestic and international travel and logistical arrangements, i.e, booking of tickets and travel insurance, hotel accommodations, visas, airport transfers, cash advance, etc.
  • Assist in organizing/co-organizing general meetings and workshops (e.g. Annual Membership Meetings, Board Meetings, Better Air Quality Conference, etc.) as well as in organizing project workshops. This will involve international travel

 

IV. ESSENTIAL QUALIFICATIONS

  • Bachelor’s/College degree in Finance/Accounting/Business Management or equivalent
  • Preferably 2-3 years work experience in office administration and accounting functions
  • Proficiency in Microsoft Office applications, required; advance knowledge in Microsoft excel with good typing skills is an advantage
  • Demonstrated attention to detail
  • Excellent oral and written communication skills including in English
  • Has initiative, excellent communication and interpersonal skills
  • Ability to work independently and as part of a multi-cultural and multi-disciplinary team

 

V. DURATION AND WORK ARRANGEMENT

The selected candidate will be appointed for two (2) years under a fixed-term staff contract with the possibility of extension/renewal based on satisfactory performance, and with a probationary period of 4 months. The base monthly remuneration is competitive but may vary subject to the candidate’s professional qualifications and work experience. Clean Air Asia provides 24 days paid leave and observes 13 public holidays per year. Clean Air Asia also provides opportunities for travel domestically and internationally.

 

VI. HOW TO APPLY

Quoting reference application “FAS Assistant” on subject line, applicants should email their (1) application letter and (2) current CV (as Word attachments) to Jovy at center@cleanairasia.org. Early applicants will be given preference in the application process.

All applicants should state the reasons for their interest in the position, relevant details of qualifications and experience, and contact details for three referees.

Only short listed candidates will be contacted, and whose applications were submitted as per above instructions.

 

 

Program Manager, Cities for Clean Air Certification

Location: Delhi, India
Duration of Appointment: One year starting August 2017 with possibility of extension
based on satisfactory performance and confirmed funding
Application Closing Date: On or before 30th June, 2017
Estimated Start Date: August 2017

I. BACKGROUND

According to WHO (Report, 2016), India has half of the world’s 20 most-polluted cities. The reasons for the worsening air quality are multiple and diverse including mobile sources (such as transport), area sources (waste burning, cook stoves, suspended dust of construction and industrial activity) and stationary sources such as power plants.

The Government of India has taken steps to address air pollution including the launch of the first air quality index of the country in 2015, leading to sharing AQ values with the public. The aim is to eventually deploy the index in all cities with a population of over one million. But in parallel, ‘urban India’ is growing rapidly, with planning and infrastructure decisions being taken that often lock-in air pollution.

Clean Air Asia is an international NGO established in 2001 as the premier air quality network for Asia by the Asian Development Bank, World Bank and USAID. Our mission is to promote better air quality and livable cities by translating knowledge to policies and actions that reduce air pollution and greenhouse gas emissions from transport, energy and other sectors. We are headquartered in Manila and have offices in Beijing and Delhi. For more details visit http://www.cleanairasia.org

Clean Air Asia India has been working in the area of air quality management since 2008, and our work primarily focuses on city level air quality management and establishing city networks in this regard.
We are currently recruiting for a full time Program Manager to join our dynamic team at Clean Air Asia in New Delhi, India. A self-motivated individual with knowledge and skills in sustainable/low carbon governance especially in the context of cities and with an understanding of voluntary standards would be the ideal candidate.

Cities for Clean Air Certification is a new voluntary standard that seeks to challenge, assist and recognize actions that cities take to address clean air with a focus on the follow six areas:

Engaging people to take action

1. Institutional co-ordination
2. Engaging new stakeholders

Consolidating and communicating relevant data

3. Air quality information
4. Understanding pollution sources

Implementing actions

5. Planning and infrastructure
6. Air pollution reduction

The management of the certification scheme is provided by Clean Air Asia.

The certification scheme is initially focused on secondary cities in Asia that are taking the first steps to address air pollution. It has been piloted in the Philippines, Indonesia and Nepal and we now want to open it up more widely to cities including in India so that by the end of 2018, 50 cities are working towards certification.

II. JOB PURPOSE – Program Manager, Cities for Clean Air Certification

The role will have the responsibility for supporting approximately 50 cities in target countries (currently the Philippines, Indonesia and India) to work towards certification. This will require:

  • Ensuring the credibility of the certification scheme to challenge, assist and recognize actions that cities take to address clean air
  • Building recognition of the scheme with cities and national level partners
  • Outreach to engage new cities and maintain a certification community of practice
  • Generating resources for managing the program in a sustained manner

III. RESPONSIBILITIES AND SCOPE OF WORK

The role will be line co-managed by the Clean Air Asia India Director and the CAA Program Director (based in Manila) with day to day line management responsibility with the Clean Air Asia India Director

The primary duties will be to:

A. SCHEME GOVERNANCE

  • In line with the governance arrangements established, support the functioning of the Certification Advisory Group to review and approve any proposed changes to the accreditation requirements;
  • Establish processes to ensure city actions incorporate new research and policy developments;
  • Co-ordinate and guide review and update of existing actions to incorporate feedback from city implementation;
  • Build synergies between other Clean Air Asia work and certification to align capacity building and tool development;
  • Manage partnerships to ensure that cities have access to appropriate support to complete actions
  • Resource mobilization and fundraising

B. SCHEME IMPLEMENTATION

  • Responsibility for the engagement of up to 50 cities working towards certification with direct responsibility for outreach and support to approximately 15 Indian cities;
  • Manage the review of evidence submitted by the cities and the functioning of the web platform;
  • Manage the development of guidance materials based on feedback from cities;
  • Build support and recognition for certification through developing and maintaining partnerships with relevant stakeholders at the international level, national and regional government, local government associations, the private sector and research community;
  • Ensure consistency of communication materials and representation of certification in appropriate fora
  • Mobilize resources to ensure sustainability of the program

C. MANAGEMENT

  • Staff management
    – Task manage one staff in the Philippine office and a potential coordinator in Indonesia
  • Resource management
    – Allocate roles and responsibility to ensure delivery
    – Lead new business efforts to develop and grow the initiative

D. CROSS-PROGRAM SUPPORT

  • Support the Clean Air Asia India team in city specific interventions
  • Carry out other tasks relevant to Clean Air Asia India’s programs and activities so that outputs from different projects can build on each other
  • Deliver other tasks assigned by the India Director and represent the India Director as appropriate .

IV. ELIGIBILITY REQUIREMENTS AND CRITERIA

To apply for this role, you must have the following skills and experience:

  • A post-graduate degree in environmental or low carbon development policy and/or urban development-related discipline.
  • 5 years’ experience of interacting with government, civil society and companies
  • Experience of integrating environmental issues into decision-making processes and an understanding of the opportunities to strengthen integration between central and local governments
  • Good networking skills in particular as relating to developing new partnerships and communities of practice
  • Strong communication skills
  • Excellent verbal and writing skills in English
  • Ability to manage staff remotely

The following would be desirable

  • Experience of working with voluntary standards
  • Experience of working with cities and local governments

V. DURATION, REMUNERATION and OTHER BENEFITS

The selected candidate will be appointed on a fixed-term consultancy contract for 12 months, with possibility of extension based on performance and confirmed funding. The salary rates are competitive and can vary subject to the candidate’s professional qualifications and work experience.

VI. HOW TO APPLY

Quoting reference application “Certification India” in the subject line, applicants should email their application letter, current CV (as Word attachments), to Jovy at center@cleanairasia.org, on or before 30th June, 2017. All applicants should state the reasons for their interest in the position, relevant details of qualifications and experience (inclusion of documents/files demonstrating previous work is encouraged), and contact details of three referees.

We encourage early application as applications will be processed as they arrive so the recruiting process may end earlier than closing date. Only shortlisted candidates will be contacted.

Please note that only applications sent as per the above instructions will be considered.

Transport Researcher

Location: Clean Air Asia office in New Delhi, India

Duration of Appointment: 1 year contract; with possibility of extension, probationary period of 3 months
Application closing date: 29 June 2017
Estimated Start Date: As soon as possible

I. BACKGROUND

Clean Air Asia’s India Office is looking for a Transport Researcher to assist the India Director and other staff in research, data analysis, tools development and other work as part of transport projects within its India strategy for Advancing Better Air Quality in Indian Cities

The mission of the Clean Air Asia is to “promote better air quality and livable cities by translating knowledge to policies and actions that reduce air pollution and greenhouse gas emissions from transport, energy and other sectors.” Clean Air Asia was established as a leading multi-stakeholder initiative by the Asian Development Bank, World Bank and USAID in 2001, and operates since 2007 as an independent non-profit organization. Clean Air Asia has offices in Manila, Beijing and Delhi, networks in eight Asian countries (China, India, Indonesia, Nepal, Pakistan, Philippines, Sri Lanka, and Vietnam) and is a UN recognized partnership of more than 230 organizations in Asia and worldwide.

Clean Air Asia leads efforts to enable Asia’s 1000+ cities reduce both air pollution and CO2 emissions, and thereby contribute to more livable cities with blue skies and a low carbon footprint. Emissions can be reduced through policies, plans, programs and concrete measures that cover air quality, transport and industrial emissions, and energy use.

Clean Air Asia India has been working in the area of air quality management since 2008, and our work primarily focuses on city level air quality management and establishing city networks in this regard.

We are currently recruiting for a full time Transport Researcher to join our dynamic team at Clean Air Asia in New Delhi, India. A self-motivated individual with knowledge and skills in transport management especially in the context of cities with strong interest in research, data analysis and policy interventions would be the ideal choice.

II. RESPONSIBILITIES AND SCOPE OF WORK

Under the direct supervision of the India Director the Transport Researcher shall support the implementation projects of Clean Air Asia.
A. Tool Development and Application

  • Support the development of tools for emissions and related assessment of urban land use, transport systems, and other sources of greenhouse gas and air pollutant emissions
  • Support the application and improvement of existing tools developed by Clean Air Asia, especially Transport Emissions Evaluation Model for Projects (TEEMP and TEEMP City), and Rapid Assessment of City Emissions from transport and energy (RACE). See http://www.cleanairasia.org under “Clean Air Tools”).

B. Inputs to Knowledge Management and Capacity Building

  • Collect data and conduct analysis on the state and trends of parameters related to transport, energy and urban development in Asia
  • Contribute to the research and profiling of transport and urban-related studies, policies, projects, initiatives, and other materials relevant for Asia
  • Contribute to the Center’s knowledge products, including newsletters
  • Write articles for publication and prepare presentations

C. Project Implementation

  • Provide assistance in the implementation of projects on Low Emission Urban Development including collection of information, preparation of project reports, meeting proceedings, presentations, workshops, conferences and events, including logistical and administrative arrangements
  • Carry out other tasks relevant to Clean Air Asia’s programs and activities

III. ELIGIBILITY REQUIREMENTS AND CRITERIA

  • A university degree related to transport and environment – related fields, e.g. civil engineering, environmental sciences, urban planning, transport.
  • Relevant work experience in transport sector projects.
  • Experience in city level transport implementation projects will be an advantage.
  • Strong interest in research and data analysis
  • Excellent spreadsheet-based analysis skills. Proficiency in Microsoft Office applications required, especially Excel. Advanced programming skills are an advantage.
  • Oral and written communication skills, proficient in English, initiative and good interpersonal skills
  • Ability to work independently and as part of multi-cultural and multi-disciplinary team
  • Ability to multi task and work on multiple projects simultaneously

IV. DURATION, REMUNERATION and OTHER BENEFITS

The selected candidate will be appointed from July 2017 to June 2018, subject to extension at the end of contract based on satisfactory performance. The base monthly remuneration is competitive and can vary subject to the candidate’s professional qualifications and work experience. Clean Air Asia provides 24 paid leaves and observes 11 public holidays per year. Clean Air Asia provides opportunities for travel domestically and internationally.

V. HOW TO APPLY
Quoting reference application Transport Researcher on subject line, applicants should email their application letter and current CV (as Word attachments) to Jovy at center@cleanairasia.org. Early applicants will be given preference in the application process.

All applicants should state the reasons for their interest in the position, relevant details of qualifications and experience, and contact details for three referees. Only shortlisted candidates will be contacted.

CONSULTANCY/PROJECT-BASED POSITIONS


 None

INTERNSHIPS


We are accepting interns of varied qualifications for the Clean Air Asia offices in Manila (Clean Air Asia Center), Beijing (China Office) and Delhi (India Office).

Internship applications are accepted throughout the year. Email your expression of interest and CV to center@cleanairasia.org.

The internship opportunities available are for the following:

Environment Policy Researcher

  • Scan the web and provide an overview of existing databases on air quality laws and regulations in Asia and other regions
  • Review studies done by Clean Air Asia and collate Asia air quality legislation and regulations
  • Assist Clean Air Asia staff in designing an online database of Asia air quality legislation and regulations

Duration: 1-1.5 months

Qualifications: Preferably environmental science or environmental management graduate or student, however, those with policy research background are also welcome; possesses good research skills; can work independently

Air Quality Research Intern

An Air Quality Research Intern is sought to assist Clean Air Asia in updating the Air Quality in Asia: Status and Trends Report and Clean Air Management Profiles (CAMPs).

Duration: 1-1.5 months

Editorial Intern

Clean Air Asia together with its partners and its country networks release a wide range of publications from the state of the air we breathe, impacts of air pollution and climate change, clean air management measures and stakeholders involvement for Asian countries. Editorial interns assist in the review and proofreading of reports. Click here for the list of publications.

Duration: 1-1.5 months

Lay-out Artist Intern

Graphic artists are sought to assist in the design and layout of:

  • Clean Air Management Profile of Asian Countries
  • Clean Air Asia Fact Sheets
  • Display booth materials
  • Annual Report
  • Powerpoint Presentations

Communications Intern

Interns with background on Communications assist in ensuring effective presentation of Clean Air Asia’s mission by writing articles for publication, preparing videos, organizing events and web content management.

Clean Air Asia will consider suggested topics or proposed research from prospective interns, provided that it fits our mission of promoting better air quality and livable cities in Asia.

Interested applicants are requested to send their CVs and application letter to center@cleanairasia.org. We offer a modest allowance and flexible time during the internship period but do not fund international travels nor provide accommodation to accepted interns.

Internship applications are accepted throughout the year.